Operations Assistant Job Posting

We are looking to hire an Operations Assistant who will play a crucial role in supporting OCPL's day-to-day operations and growth. We are seeking candidates with excellent organisational and administrative skills, attention to detail, and the ability to manage multiple tasks efficiently. This role offers an opportunity to contribute to the smooth running of our organisation and gain exposure to a broad network of experts in the field of China policy and emerging technologies. Apply here. 

Job Title: OCPL Operations Assistant

Commitment: Up to 10 hours per week for 10 months (October 2024-July 2025), fluctuating based on event timelines

Compensation: £14-16/Hour (depending on candidate experience)

Location: Oxford, UK

Application Deadline: Rolling

Job Description: The Operations Assistant will work closely with OCPL's directors and team members to support various administrative and logistical tasks. The Operations Assistant will:

  • Manage internal task tracking systems and support internal communications

  • Assist with general team scheduling and organisation

  • Coordinate meetings, taking and distributing meeting minutes

  • Plans events and book venues

  • Facilitate reimbursements and manage financial documentation

  • Book travel arrangements for team members and guests

Based on applicant interest and performance, more advanced responsibilities may be assigned over time. Depending on applicant skills, interest, and availability, this role has the potential to be combined with other roles such as Fellow or Fellowship Coordinator for those who already possess an undergraduate degree.

This role is foundational to the organisation’s success and is an outstanding opportunity for detail-oriented early career individuals seeking high-level exposure to foreign and technology policy.

Who Might Thrive In This Role: 

  • Excited to help build out OCPL as an organisation and contribute to its mission.

  • Possesses excellent judgement.

  • Detail-oriented individual with strong organisational skills.

  • Clear written and verbal communicator.

  • Proactive and self-motivated, with the ability to work independently and as part of a team.

  • Adaptable and able to prioritise tasks in a dynamic environment.

  • Proficient in using various office and productivity software.

  • Possesses strong interpersonal skills and professional demeanour.

Required:

  • Experience in event planning or coordination

  • Strong administrative and organisational skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.,), Google Workspace, and Slack

  • Excellent time management and multitasking abilities

  • Must be based in Oxford, UK

Preferred but not required:

  • Familiarity with project management tools

  • Interest in or knowledge of China-related policy issues and emerging technologies

We Offer:

  • Exposure to policy practitioners and leading academics

  • Flexible working hours

  • Top-tier networking, mentorship, and professional development support and opportunities 

  • Local travel expense coverage

  • Possible promotion opportunities based on performance and organisational growth


If you are interested in joining our team, please upload your CV and a cover letter to the following form. 

Note: Applicants must have the right to work in the UK.